Three Main Causes of Business Data Disaster
Can you recollect the last time your business encountered data loss and the trouble that emanated due to a lost notebook, server crash, or a simple employee error? Protecting your valuable business data is always crucial, and during the present economic downturn the risks are even higher. Facing a business data disaster can create a very strenuous economic climate that is impossible to manage. The losses faced, especially by small businesses, in terms of time and dollar value can heap together quickly as these businesses access and maintain more data than ever before through word processing or spreadsheet, emails, payroll and accounting software. If this also involves customer data, then small businesses will have to face other unforeseen costs as well. The three major causes of business data disaster include the following:
System and Hardware Failures
According to a recent survey, the first major cause for business data disaster is found to be system and hardware failures (59 percent). Hardware failure can take place from events such as a head crash of disk drive, an electrical failure, or even an outright failure of the circuit drive. Such hardware problems are usually signified by error messages. For instance, an error message signifying that the device is “not available” or “not recognized”. Also, the data you were able to access previously would no longer be available.
System and hardware failures can usually be prevented by maintaining your system in a clean, humidity and temperature controlled environment. You can secure against power surges and other electrical failures by applying an Uninterruptible Power Supply (UPS).
Human error, such as not shutting down the system properly or accidentally deleting files are found to cause about 26 percent of a business data disaster. When a system seems to work properly, but a data that you were able to access previously is suddenly missing, the only chance would be due to a human error at some level. A human error can be as simple as deleting a file or folder accidentally, or as serious as accidentally dropping a tape or drive that leads to an excessive damage.
Human errors that cause a business data disaster can be prevented by maintaining up-to-date and regular backups of your everyday work. Those of you who do not have proper experience should avoid making any repairs, installations or system operations.
The third main cause for a business data disaster is improper design of software, which accounts to about 14 percent of all business data losses. These are generally referred to as bugs in the software. Bugs are usually generated by improper design and testing of software by the software developer. Even if the software works properly, it may have unforeseen impacts on specific combination of hardware or system platforms. To avoid these issues, you will have to identify the software causing data loss and make the necessary upgrades or patches.